Finance role
Wire and ACH (Payments Operations) Specialist Recruiters
No postings. No stacks of resumes. No chasing. You interview a short list.
Financial Headhunters: Reduce settlement errors and operational loss by hiring specialists who reconcile daily ACH and wire transaction batches.
This is what we do all day: recruit accounting, finance, banking and insurance professionals.
No upfront fee. You pay only if you hire.
Need someone now? Call 305-306-4829.
We offer a candidate replacement guarantee on standard search agreements. The applicable period and exact terms are set out in the signed client recruiting agreement.
- Controller
- CFO
- VP Finance
- FP&A Director
- Accounting Manager
- Director of Accounting
- Assistant Controller
- Tax Director
- Treasury Manager
- Internal Audit Director
- Senior Accountant
- Financial Analyst
- Head of Financial Reporting
- Commercial Lender
- Chief Credit Officer
- Business Systems Finance Lead
- No upfront fee
- Pay only if you hire
- Accounting, finance, banking and insurance
- We reach people who aren’t on job boards
- Replacement terms on standard searches
01
What does this hire really come down to?
This role centers on the technical movement of funds to avoid settlement errors. You need someone who executes wire transfers and manages ACH files. The core work involves reconciling settlement sheets and verifying transaction batches.
Judgment manifests in identifying irregular wire requests or suspicious ACH patterns before they clear. I look for the ability to prioritize time-sensitive wire deadlines against routine ACH exception processing. Candidates must demonstrate deep knowledge of Reg E and Reg CC impact on liability and funds availability.
We ask candidates specifically how they reconcile a misdirected wire once discovered. We also pose scenarios involving Reg E dispute timelines to see if they understand the clock. Finally, we ask how they manage internal stakeholder communication during technical system outages that freeze payments.
Identify which specific payment platforms the candidate manages. Request accounts of how they identify and repair stale-dated ACH records or batch file errors. Check their workflow when file transmission breaks. Review their process for fixing Fedwire rejection codes. Examine their steps to correct timestamp conflicts during system downtime. Verify their application of Reg CC guidelines during busy release windows. Assess their logging procedures for audit readiness. Check their reconciliation methods for settlement variances. See how they address manual entry slips in templates. Review how clearinghouse changes alter their daily task sequence. Confirm they detail the full wire lifecycle from start to settlement.
02
What do we check before you see anyone?
Before presenting any candidate, we conduct a specific scope conversation to map their daily transaction volume against your current settlement tools. We verify their hands-on work with file transmission protocols and ask exactly how they catch batch formatting errors before the clearinghouse rejects them. Our evidence questions force them to explain the sequence of their last major settlement variance and the specific steps taken to clear it. We examine their approach to a central hiring tradeoff: choosing between a candidate who knows the entire payment lifecycle but lacks specific system experience versus someone who knows your exact software but requires training on broader regulatory impact. We prioritize those who demonstrate how they identify and resolve data mismatches during high-pressure cycles. This confirms they possess the technical precision to prevent costly settlement errors and maintain steady operations during periods of intense daily payment activity.
- 01Experience with core platforms such as Jack Henry, Fiserv, or FIS confirms they can actually operate your ledger. We verify they possess functional knowledge of ACH returns and NOC processes to prevent operational loss.
- 02We audit their application of Reg CC availability rules to avoid liquidity gaps. We verify their ability to map specific data fields for repetitive Fedwire templates.
- 03We test their grasp of the CDD rule and how it applies to individual wire originators to limit institutional risk. We check their history of handling Reg E claim documentation to confirm they avoid procedural shortcuts.
- 04We verify they can interpret audit trails within monitoring tools like Verafin or Actimize. We confirm they understand the difference between OFAC screening and internal fraud rules.
- 05We review their handling of conflicts between urgent wire needs and ACH cut-off times. We confirm their process for fixing data errors before final daily clearing.
- 06We review their history of writing clear, concise internal procedures for payment processing. We check they have maintained compliance records required for examiners.
03
Where do we find them?
We source from retail and commercial banks, credit unions, and fintech payment service providers. We look for individuals currently operating core banking systems. Candidates move when their current platform lacks growth or when they want to transition from basic entry processing to exception and wire desk management.
We find prospects in roles involving manual entry of complex wire templates or those responsible for clearing ACH return queues. Individuals often seek change when they desire more direct exposure to the reconciliation side of payments rather than pure data entry.
04
Which hiring mistakes should you watch for?
- 01Hiring managers often prioritize industry tenure over current platform expertise, which leads to long training periods for system navigation.
- 02Selecting candidates who cannot explain the regulatory impact of a late ACH file submission often results in preventable compliance fines.
- 03Ignoring the difference between wire processing and ACH dispute investigation causes roles to fail when the workload shifts toward heavy exception management.
05
The search in three steps
- 01We verify the platform and regulatory experience against the specific systems and requirements for your institution.
- 02We conduct a direct screening to assess how they handle wire deadlines and Reg E disputes in real scenarios.
- 03We present qualified candidates for your interview and manage the process until they accept a formal offer.
How your Wire and ACH (Payments Operations) Specialist search runs
How does The Six-Step Search work?
One sequence, from a well-defined seat to a shortlist you can judge.
Search Calibration
We start with a call about the seat, the books, the owners and the people the hire will work with. We learn what the role must fix in the first year and what would make a candidate wrong even if the resume looks right.
You get: A written search brief: scope, must-haves, deal-breakers and the pay range, agreed with you.
Market Mapping
We map the companies and institutions where the right people already work: similar size, similar ownership, similar complexity, in your market and in others.
You get: The target list of companies and institutions we will search, reviewed with you before outreach.
Professional Contact Intelligence
We find direct ways to reach the people on the map. Most are employed and not reading job boards, so reaching them takes real research.
You get: Direct routes to people who are not on job boards, researched for your search.
Persistent Personalized Outreach
We call and write to people individually and follow up. Interest varies, so we discuss the actual opportunity rather than promising a particular response.
You get: One-to-one conversations about your actual role, followed up, never a mass email blast.
Live Candidate Qualification
We speak with every candidate before you do. We check scope, systems, reporting lines, compensation expectations, location and why they would move.
You get: Only candidates we have spoken with, checked on scope, systems, pay, location and motive.
Candidate Intelligence and Process Support
You receive a short written brief on each finalist covering what they have done, where they are thin and what they want. Then we help with interviews, references and the offer.
You get: A short written brief on each finalist, plus help with interviews, references, counteroffer risk and the offer.
Questions people ask
Do I pay for the search before hiring someone to reconcile daily payment batches?
No upfront fee. You pay only if you hire.
Do you provide temporary staff?
We handle permanent searches. The scope is defined in our signed agreement.
How do you handle background checks?
We perform the initial screening of credentials and experience. You remain responsible for your standard employment background verification process.
Do you handle interim executive needs?
No upfront fee. You pay only if you hire. We handle this specialist search through our dedicated banking operations practice.
What is the fee for a Wire and ACH (Payments Operations) Specialist search?
No upfront fee. You pay only if you hire. The fee and terms are agreed in writing before we start.
How soon will I see a Wire and ACH (Payments Operations) Specialist shortlist?
It depends on the seat, the location and the pay. We give you an honest read after the calibration call and we do not promise dates we cannot control.
What about counteroffers on a Wire and ACH (Payments Operations) Specialist hire?
We ask every Wire and ACH (Payments Operations) Specialist candidate early why they would move and what their employer might do to keep them. Counteroffer risk goes in the written brief before you make an offer.
What is your guarantee?
We offer a candidate replacement guarantee on standard search agreements. The applicable period and exact terms are set out in the signed client recruiting agreement.
What don't you do?
We do not post your Wire and ACH (Payments Operations) Specialist job and forward whoever applies. We do not send stacks of unscreened resumes, and we do not recruit outside accounting, finance, banking and insurance.
Start a search
Tell us about the seat.
No upfront fee. You pay only if you hire.
We offer a candidate replacement guarantee on standard search agreements. The applicable period and exact terms are set out in the signed client recruiting agreement.
Not ready to start a search?
Get a practical read on the talent market or the job description. No fee or obligation.
What does the published pay data show?
$45,670 national annual median. SOC 43-9199: Office and Administrative Support Workers, All Other.
BLS reports Office and Administrative Support Workers, All Other, not a separate wage for Wire and ACH (Payments Operations) Specialist. This broader occupation does not distinguish seniority, work arrangement or language requirements.
Source: U.S. Bureau of Labor Statistics, Occupational Employment and Wage Statistics, May 2025. Released 2026-05-15. This is not a separately measured salary for this exact title.
Read the full salary guide