Finance role
Senior Deposit Operations Specialist Recruiters
Financial Headhunters: Prevent liability and audit failures in deposit operations by hiring specialists who manage ledger entries and wire transfers without guidance.
This is what we do all day: recruit accounting, finance, banking and insurance professionals.
Executive-search discipline at every level, with conversations shaped around the work.
No upfront fee. You pay only if you hire.
Need someone now? Call 305-306-4829.
We offer a candidate replacement guarantee on standard search agreements. The applicable period and exact terms are set out in the signed client recruiting agreement.
- Controller
- CFO
- VP Finance
- FP&A Director
- Accounting Manager
- Director of Accounting
- Assistant Controller
- Tax Director
- Treasury Manager
- Internal Audit Director
- Senior Accountant
- Financial Analyst
- Head of Financial Reporting
- Commercial Lender
- Chief Credit Officer
- Business Systems Finance Lead
- No upfront fee
- Pay only if you hire
- Accounting, finance, banking and insurance
- We reach people who aren’t on job boards
- Replacement terms on standard searches
01
What does this hire really come down to?
This role centers on maintaining ledger accuracy and regulatory adherence for all deposit activity. You need someone who executes daily ACH returns, wire transfers, and Reg CC holds without guidance. They must identify anomalies in core platforms like Fiserv or Jack Henry immediately. Accuracy prevents liability and audit failures.
They translate complex Reg E disputes and Reg D requirements into clear, manual entries. They act as the final check before payment files clear. They handle exception processing when automated systems flag discrepancies or when customer signatures fail verification protocols. Their judgment dictates whether funds move or remain frozen during a suspicious activity review.
Ask them to walk through their most difficult Reg E resolution. Do they understand the specific liability timelines for unauthorized transactions? Have them explain how they handle a split-wire situation involving complex beneficial ownership. Check if they can describe a time they stopped a transaction due to a non-compliant instruction. If they cannot explain the underlying regulation for the task, they do not have the technical depth required.
Focus your interview on scope evidence rather than resume titles. Ask exactly how they reconcile a break in a high-volume wire batch. Do not accept answers about general oversight. Require them to describe the specific exception codes they see in Fiserv or Jack Henry when a file rejects. Force them to detail the audit trail they create for a Reg E claim. If they mention using a spreadsheet for tracking, ask how they verify the data integrity against the core platform directly. A strong candidate provides a narrative that connects a raw data error to a specific regulatory reporting requirement. They should name the exact document they pull to confirm beneficial ownership. If they cannot describe the mechanics of clearing a pending item that triggered a fraud alert, they lack the operational depth you need. Demand concrete examples of how they prioritized conflicting payment requests during a high-stress settlement window.
02
What do we check before you see anyone?
We verify five specific domains before any interview occurs.
Before you meet a candidate, we perform a deep scope audit. We confirm their past work matches your current volume and settlement velocity requirements. We ask them to detail how they resolved a specific wire rejection last month and the exact steps taken to update the ledger. You must decide whether to hire for speed or absolute error prevention. Prioritizing speed often leads to higher Reg E error rates, while focusing on total accuracy requires someone who will push back against tight deadlines. We verify they have navigated high-pressure clearing windows without requiring oversight for core platform manual entries.
- 01Core Platform ProficiencyWe test their experience with Jack Henry, Fiserv, or FIS modules specifically for deposit ledger management.
- 02Regulatory ApplicationWe assess their practical understanding of Reg E and Reg CC beyond just theory by asking for specific recent documentation examples.
- 03Payment Exception HandlingWe confirm they have managed ACH returns and wire rejects in a high-volume environment.
- 04Compliance LogicWe look for a history of maintaining CDD and beneficial ownership records according to current BSA standards.
- 05Documentation AccuracyWe examine their ability to write clear memos regarding customer disputes that would survive a formal regulatory exam.
- 06Workflow AutomationWe verify they can use internal monitoring tools to reconcile accounts rather than just relying on manual spreadsheet entries.
03
Where do we find them?
We look for candidates in community banks, credit unions, and mid-sized regional financial institutions. We avoid those who have only worked at massive global banks where they were siloed into tiny, non-transferable tasks. We focus on individuals who handle the full lifecycle of a deposit account, from opening to dispute resolution.
Candidates move when they hit a ceiling in a bank with limited technology. They look for roles where they can influence process changes rather than just following rigid, inherited manuals. We target those currently managing ACH or Wire desks who want to move into a more comprehensive deposit operations scope.
04
Which hiring mistakes should you watch for?
- 01Hiring a candidate who only understands the front-end customer experience but lacks the technical back-office expertise to clear a file.
- 02Prioritizing general bank experience over specific knowledge of the core platform your firm utilizes daily.
- 03Ignoring the lack of regulatory focus in a resume, assuming they will pick up Reg E or Reg D compliance on the job.
05
The search in three steps
- 01We audit the market for specialists with current operational experience in your specific core platform.
- 02We evaluate candidates on their process for identifying exceptions in ACH returns and wire batches during the technical interview.
- 03We present qualified candidates for your review where you evaluate their logic and ability to handle your specific bank volume.
How your Senior Deposit Operations Specialist search runs
How does The Six-Step Search work?
Research, direct conversations and professional judgment, with follow-through through the offer.
Search Calibration
We establish what this person must own: reporting demands, systems responsibilities, team, decision authority and first-year needs. We ask what would make an otherwise good candidate wrong for this job.
You get: An agreed search brief and a clear basis for judging fit.
Market Mapping
We research relevant operating environments, not just matching titles. An owner-led business, a portfolio company and a regulated lender can need different experience from someone with the same job title.
You get: A reasoned research direction, with scope differences made explicit.
Professional Contact Intelligence
We research professional ways to contact the people identified. Finding a name is a starting point; it does not establish availability, interest or fit.
You get: A route to a professional conversation, not simply a candidate list.
Persistent Personalized Outreach
We contact people directly about the actual work and follow through on the conversation. We explain the remit and discuss whether a move could make sense. Not everyone will answer or want to move.
You get: A candid view of interest, objections and the tradeoffs in your opportunity.
Live Candidate Qualification
We discuss what each person actually owned, the complexity involved, their reasons for considering a move, compensation expectations and practical constraints. The questions fit the assignment, from a staff accounting seat to CFO.
You get: A candidate account of relevant ownership, with gaps left visible.
Candidate Intelligence and Process Support
Written recruiter context explains relevant experience, strengths and remaining questions. After introduction, we gather feedback, resolve questions, discuss changed requirements and support interviews and offer decisions. You retain the hiring decision and technical assessment.
You get: Continuity through the offer, rather than a handoff that ends at an introduction.
Questions people ask
Do I pay for finding a specialist who executes Reg CC holds?
No upfront fee. You pay only if you hire.
Do you provide temporary or contract workers?
We focus on permanent placements by default. We can support defined contract or temp-to-perm engagements for busy seasons, but these require specific terms agreed upon per engagement.
Do you employ or insure the workers you find?
No, we act as a search partner to connect you with talent. We never employ, pay, or insure contract workers for your firm.
How do you define the level of this position?
Seniority is defined by decision rights and operational autonomy rather than just job titles. We verify the candidate has held authority over the deposit desk rather than just performing repetitive data entry tasks.
What is the fee for a Senior Deposit Operations Specialist search?
No upfront fee. You pay only if you hire. The fee and terms are agreed in writing before we start.
How soon will I see a Senior Deposit Operations Specialist shortlist?
It depends on the seat, the location and the pay. We give you an honest read after the calibration call and we do not promise dates we cannot control.
What about counteroffers on a Senior Deposit Operations Specialist hire?
We ask every Senior Deposit Operations Specialist candidate early why they would move and what their employer might do to keep them. Counteroffer risk goes in the written brief before you make an offer.
What is your guarantee?
We offer a candidate replacement guarantee on standard search agreements. The applicable period and exact terms are set out in the signed client recruiting agreement.
What don't you do?
We do not post your Senior Deposit Operations Specialist job and forward whoever applies. We do not send stacks of unscreened resumes, and we do not recruit outside accounting, finance, banking and insurance.
Start a search
Tell us about the seat.
No upfront fee. You pay only if you hire.
We offer a candidate replacement guarantee on standard search agreements. The applicable period and exact terms are set out in the signed client recruiting agreement.
Not ready to start a search?
Get a practical read on the talent market or the job description. No fee or obligation.
What does the published pay data show?
$45,670 national annual median. SOC 43-9199: Office and Administrative Support Workers, All Other.
BLS reports Office and Administrative Support Workers, All Other, not a separate wage for Senior Deposit Operations Specialist. This broader occupation does not distinguish seniority, work arrangement or language requirements.
Source: U.S. Bureau of Labor Statistics, Occupational Employment and Wage Statistics, May 2025. Released 2026-05-15. This is not a separately measured salary for this exact title.
Read the full salary guide