Finance role
Construction Billing Specialist (AIA progress billing) Recruiters
No postings. No stacks of resumes. No chasing. You interview a short list.
Financial Headhunters: Stop stalling project revenue by hiring a Construction Billing Specialist who manages AIA progress billing cycles and contract compliance instead of simple invoice data entry.
This is what we do all day: recruit accounting, finance, banking and insurance professionals.
No upfront fee. You pay only if you hire.
Need someone now? Call 305-306-4829.
We offer a candidate replacement guarantee on standard search agreements. The applicable period and exact terms are set out in the signed client recruiting agreement.
- Progress Billing Specialist
- Pay App Specialist
- Construction Billing Coordinator
- No upfront fee
- Pay only if you hire
- Accounting, finance, banking and insurance
- We reach people who aren’t on job boards
- Replacement terms on standard searches
01
What does this hire really come down to?
Your firm experiences cash flow gaps when pay applications are rejected for missing information or failing owner audits. You need a person who treats an AIA G702 form as a legal record that must match physical work completed on site. This hire fixes the disconnect between field project managers and owner payment teams by converting raw site logs into approved revenue.
Effective billing specialists oversee the full project lifecycle rather than just processing invoice batches. They monitor the schedule of values to confirm every change order adheres to original contract terms. Ask them how they identify retainage errors or tax mistakes before they submit a payment application for final approval.
People leave current roles when restricted to manual data entry without authority over the billing cycle. They seek roles where they own the contract from initial setup to the release of final retainage. Ask them to describe how they corrected a field manager's accounting entry to match the physical site status.
02
What do we check before you see anyone?
- 01We verify their work history in building and updating schedules of values for projects that run through multiple construction phases.
- 02We confirm they have operated within owner-specific portals like Textura, GCPay, and Procore Pay to submit compliant applications.
- 03We ask how they document change orders to prevent payment rejections or requests for more information from the owner.
- 04We test their understanding of the difference between sub-tier vendor billing and prime contract requirements to protect your vendor relationships.
- 05We confirm they perform job cost reconciliations based on percentage-of-completion accounting rather than relying on ledger automation.
- 06We check their process for obtaining project manager signatures on documents before the submission deadline.
03
Where do we find them?
We identify talent by contacting individuals currently managing back-office functions at commercial and industrial contracting firms. We ignore public job boards and focus on people performing these tasks daily. By speaking with project accounting staff, we identify those who handle document accuracy for complex capital projects.
These specialists work where site costs must match project codes. We target people at mid-to-large general contractors or trade firms. We seek those who report to controllers to identify individuals who follow financial reporting and cash flow standards.
To find specialists capable of managing full lifecycle AIA workflows, we look at firms executing complex multi-phase capital projects. We contact project accountants who oversee schedule of values maintenance for subcontractors and prime owners. We filter for people who report directly to project controllers to check they prioritize financial accuracy and lien waiver compliance. When you speak with candidates, ask what specific steps they took to reconcile a significant retainage error during their last project. If they answer with a focus on administrative follow up, they may lack the ability to correct underlying ledger data. A candidate who describes a direct process of adjusting field manager records to reflect actual percentage of completion shows the capability to own your billing cycle.
04
Which hiring mistakes should you watch for?
- 01Hiring individuals who only understand standard accounts receivable rather than the project-specific percentage-of-completion accounting required for job sites.
- 02Selecting candidates for software certifications while ignoring their lack of ability to get project managers to sign budget items before billing deadlines.
- 03Hiring someone from a giant firm who expects administrative support to finish the billing process instead of being able to manage the full cycle independently.
05
The search in three steps
- 01We identify your project requirements, specifically which owner-controlled billing interfaces and accounting systems your team utilizes.
- 02We reach out to construction professionals and test their specific history with AIA workflows and retainage calculations.
- 03We present individuals who have solved billing bottlenecks at other firms and can maintain financial accuracy without constant supervision.
How your Construction Billing Specialist (AIA progress billing) search runs
How does The Six-Step Search work?
One sequence, from a well-defined seat to a shortlist you can judge.
Search Calibration
We start with a call about the seat, the books, the owners and the people the hire will work with. We learn what the role must fix in the first year and what would make a candidate wrong even if the resume looks right.
You get: A written search brief: scope, must-haves, deal-breakers and the pay range, agreed with you.
Market Mapping
We map the companies and institutions where the right people already work: similar size, similar ownership, similar complexity, in your market and in others.
You get: The target list of companies and institutions we will search, reviewed with you before outreach.
Professional Contact Intelligence
We find direct ways to reach the people on the map. Most are employed and not reading job boards, so reaching them takes real research.
You get: Direct routes to people who are not on job boards, researched for your search.
Persistent Personalized Outreach
We call and write to people individually and follow up. Interest varies, so we discuss the actual opportunity rather than promising a particular response.
You get: One-to-one conversations about your actual role, followed up, never a mass email blast.
Live Candidate Qualification
We speak with every candidate before you do. We check scope, systems, reporting lines, compensation expectations, location and why they would move.
You get: Only candidates we have spoken with, checked on scope, systems, pay, location and motive.
Candidate Intelligence and Process Support
You receive a short written brief on each finalist covering what they have done, where they are thin and what they want. Then we help with interviews, references and the offer.
You get: A short written brief on each finalist, plus help with interviews, references, counteroffer risk and the offer.
Questions people ask
How long should I plan on waiting before seeing a list of qualified candidates?
We present candidates shortly after we identify the specific technical needs of your projects. We work with urgency while maintaining the rigor of our initial vetting process.
What specific workflow evidence proves a candidate can manage a full project billing cycle?
We look for hands-on experience completing AIA G702 and G703 forms and evidence of resolving specific billing conflicts. We prioritize candidates who have owned the financial flow of a project from inception to closeout.
How do you prevent a candidate from accepting a counteroffer late in the hiring process?
We manage candidate expectations during the process to mitigate this risk. By identifying their true reason for wanting a new job before they interview with you, we build a foundation for a committed hire.
Can we keep the details of this hiring effort restricted to protect our anonymity?
We establish a specific disclosure plan with you before initiating any outreach. We manage the sensitivity of our communication to protect your brand identity during the vetting process.
Do I have to pay any upfront retainers for this search?
You only pay a fee if you hire a candidate we provide. Our agreement covers all terms with no costs due unless a hire is made.
What is the fee for a Construction Billing Specialist (AIA progress billing) search?
No upfront fee. You pay only if you hire. The fee and terms are agreed in writing before we start.
What is your guarantee?
We offer a candidate replacement guarantee on standard search agreements. The applicable period and exact terms are set out in the signed client recruiting agreement.
What don't you do?
We do not post your Construction Billing Specialist (AIA progress billing) job and forward whoever applies. We do not send stacks of unscreened resumes, and we do not recruit outside accounting, finance, banking and insurance.
Start a search
Tell us about the seat.
No upfront fee. You pay only if you hire.
We offer a candidate replacement guarantee on standard search agreements. The applicable period and exact terms are set out in the signed client recruiting agreement.
Keep reading
- Accounts Receivable, Billing, Credit and Collections
- Accounts Receivable Specialist (including cash application)
- Cash Application Specialist
- Billing Specialist
- Construction Controller
- Construction Accounting Manager
- Project Accounting Manager
- Collections Specialist (commercial and consumer)
- Trade Credit Analyst (B2B, non-bank)
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What does the published pay data show?
$48,500 national annual median. SOC 43-3021: Billing and Posting Clerks.
BLS reports Construction Billing Specialist (AIA progress billing) within a broader occupation. It does not publish separate wages for this exact title, credentials, seniority or industry. Compare the listed SOC duties with your actual role before using this range.
Source: U.S. Bureau of Labor Statistics, Occupational Employment and Wage Statistics, May 2025. Released 2026-05-15. This is not a separately measured salary for this exact title.
Read the full salary guide